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PERSONAL INFORMATION COLLECTION STATEMENT ("PICS") FOR MTR ACADEMY (HK) COMPANY LIMITED

1. Your Privacy

   
   
   

   MTR Academy (HK) Company Limited ("MTR Academy", "we", "our" or "us") respects your legal rights of privacy when collecting, storing, using and transmitting personal data. This PICS explains our privacy practices. It is our policy to comply with the requirements of the Personal Data (Privacy) Ordinance (Cap. 486) of the Laws of the Hong Kong Special Administrative Region. In doing so, we will ensure compliance by our staff to the strictest standards of security and confidentiality.

   
   
   

   Please read the following carefully to understand our policy and practices regarding how your personal data will be treated. This policy applies to all registered and unregistered student applicants, students and alumni of MTR Academy, and may from time to time be revised, or otherwise changed where we deem necessary.

   
   
   

   By submitting your application for enrolment to activities, courses or programmes of provided by MTR Academy (the "Application"), you are agreeing to and accepting the terms of our Personal Information Collection Statement ("PICS"), and confirms that you (acting for yourself and acting on behalf of any minor whom you have parental responsibility for and/or whose personal data will be collected("Minor")) consent to our collection, use and transfer of your and/or the Minor’s personal data for the purposes set out in this PICS and in the manner set out in this PICS. You also warrant and represent that you have full legal rights and capacity to consent on behalf of the Minor. If you do not agree to or accept the terms of our PICS, please do not proceed with your Application.

   
   
   

   For the avoidance of doubt and for ease of reference, any reference in this PICS to "your personal data" or "personal data" refers to your own personal data and/or the personal data of Minor (as the case may be).

   
   
   

   If there is any inconsistency between the English and Chinese versions of this PICS, the English version shall prevail.

   
   
   

2. Purposes for which we will use your personal data

   
   
   

   We collect your personal data when you make the Application.

   
   
   

   If you are under the age of 13 you must ask your parent or guardian before providing any personal data to us.

   
   
   

   If you want us to process your Application, you must provide the personal data marked as "mandatory" in the Application form. Such personal data provided by you will be used by MTR Academy for the following purposes (collectively the "Purposes"):

   
   
   
   1. To provide various communication, administration and/or notification for the students and/or the parent/guardian of students enrolled at MTR Academy relating to MTR Academy and/or the student, including but not limited to recording, registering, processing and issuing notifications on events and activities, notices, student attendance records, transaction records for payments, student leave applications, etc.;
   2. To facilitate, operate, manage, integrate and improve the various functions of the MTR Academy’s management system. Such functions include but are not limited to the student time attendance management system, events and activities facilities management system, access control and booking system for facilities at the premises, payment transaction record system, library automation system, electronic system for submission and processing of student leave applications, etc.;
   3. To generate, compile, maintain, manage and update the MTR Academy’s relevant databases and/or records regarding the above, and to provide usage and/or statistics reports on the same;
   4. To register, verify and facilitate your log-in access of, or otherwise manage your given account at MTR Academy;
   5. To detect, investigate and/or prevent activities in your Application that may be illegal or violate our Terms of Use or PICS;
   6. To customize, enhance, maintain, improve and optimize the quality and performance of the relevant features, functions, products and/or services for handling your Application;
   7. To use for management, maintenance, support or other administrative purposes of the MTR Academy and MTR Corporation in relation to our provision of the relevant features, functions, products, services and/or matters set out above.
   
   

   It is entirely voluntary for you to provide personal data which is not marked as "mandatory" in the Application form. Purposes for which it is only voluntary for you to provide your personal data are:

   
   
   
   1. to enable us to further understand the demographics of our students and alumni; and
   2. to enable us to provide other services better tailored to your needs.
   
   

   Use of Data in Direct Marketing

   
   
   

   We intend to use your personal data for direct marketing purposes, and we may not so use your personal data unless we have received your consent (which includes an indication of no objection). We shall use your Surname, Given Name, Email Address, Birthday (if provided) and Phone Number (if provided) for marketing the business activities, courses，programmes, products and services of MTR Academy (HK) Company Limited and/or MTR Corporation Limited.

   
   
   

   If you object to our use of your personal data for the relevant direct marketing purposes, please tick the corresponding box(es) at the bottom of the Application form. If you do not tick the boxes, you agree that we may use your personal data for the relevant direct marketing purposes.

   
   
   

3. Disclosure

   
   
   

   In cases where we do collect personal data from you, we will:

   
   
   1. tell you (by way of this PICS or by a separate notification) that we are doing so and the use that we will make of such personal data we collect;
   2. where relevant, give you the opportunity to object to a particular use of your personal data; and
   3. tell you how we will store and handle your personal data and how you can review, change and delete the personal data we have stored.
   
   

   We will take all practicable steps to keep your personal data confidential but we may transfer/assign such data to the following parties for the Purposes:

   
   
   
   1. if MTR Academy decides to sell any relevant part of the business, to any actual or proposed assignee, transferee or successor of or to MTR Academy’s rights in respect of your personal data;
   2. any agent, adviser, auditor, contractor or third party service provider and MTR Corporation Limited who provides administrative, telecommunications, computer and other services to MTR Academy and/or the relevant service(s) that you are applying to; and
   3. we may transfer your personal data outside Hong Kong to our third party service providers situated in Singapore for storage of such personal data. You must consent to such transfer of your personal data outside Hong Kong before we will process your Application.
   4. any person to whom MTR Academy and/or MTR Corporation is under an obligation to make disclosure under the requirement of any law binding on MTR Academy and/or MTR Corporation or for the purposes of any guidelines or codes of practice issued by regulatory or other authorities with which MTR Academy and/or MTR Corporation is expected to comply.
   
   

4. Links to Other Websites

   
   
   

   This PICS only applies to this Website. If you click on any advertisement or hyperlink linking to another website, you will leave this Website for another location. At any other website, the protection of your privacy, personal data and your exposure to cookies are not our responsibility and you are advised to refer to the privacy policy of that other location (if any).

   
   
   

5. Web Logs

   
   
   

   When you come to our Website, our server software records the IP addresses (and domain names) of your computer, the types and configurations of browsers, language settings, geo-locations, operating systems, previous sites visited, and time/duration and the pages visited (webserver access log). We do these things so that we can measure traffic, gauge the popularity of various parts of the Website, to gain some general knowledge about our audience and market the Website to advertisers with whom we may share summarised traffic data. This information does not identify you as an individual.

   
   
   

6. Cookies

   
   
   

   A cookie is a small amount of data created in a computer when a person visits a website on the computer. A cookie can be used to identify a computer. It, however, is not used to collect any personal information. In other words, it does not have the function of identifying an individual user of the Website.

   Within this Website cookies are used to improve your browsing experience, for example:

   • Strictly necessary cookies are used to indicate your active using of the Website and remember the information you’ve entered in a form or details about a payment you want to make. Without them, the information would be lost every time you moved to a new page.
   • Performance cookies are used to collect anonymous information about how visitors use our Website. We use this aggregated information to improve our Website.
   • Functional cookies are used to record information about choices you’ve made and to recommend content of the Website that are relevant to you and your interests.
   
   

   On some pages, we feature embedded "share" buttons or widgets that enable you to connect to a number of popular social networking sites such as Facebook and Twitter. These sites may set cookies which can identify you as an individual when you are logged in to their services. We do not control these cookies and you should check the relevant third-party website to see how your information is used and how to opt-out.

   If you use or continue using our Website, we will assume that you are happy for us to set cookies. You may choose to reject all or some cookies at any time by changing the setting of your web browser. Please visit www.allaboutcookies.org to find out how to manage cookies. However, please be aware that if you choose to delete or restrict cookies, you will not be able to use some of the functions of the Website.

   
   
   

7. Security

   
   
   

   Except as mentioned in paragraph 3 above, your personal data, however stored, will be accessed only by our employees or contractors who are authorised to do so. Where personal data is stored electronically, it will be kept on a secured server and will be password-protected (or under some equivalent form of protection) and accessible only by authorised personnel of MTR Academy and/or MTR Corporation or its contractors. Employees and contractors designated to handle personal data will be instructed to do so only in accordance with this PICS.

   
   
   

8. Use of Personal Data in Legal Proceedings

   
   
   

   If it becomes necessary that we have to take action against you for any reason whatsoever including recovering from you any money you owe us, you expressly agree that the personal data provided by you can be relied upon in identifying and taking legal action against you.

9. Your Right to Access and Correction

   
   
   

   You may at any time request access to and correct personal data relating to you in any of our records. You may also ask us to delete you or your personal data from any active mailing or distribution list. To exercise any of your rights, please write to our Personal Data Privacy Officer at the address or email below marking your communication "Confidential". In response, we may ask you to provide certain details about yourself so that we can be sure you are the person to whom the data refers. We are required to respond to your requests within 40 days, but we may charge you a reasonable fee for doing so.

   Personal Data Privacy Officer

   MTR Corporation Limited

   Legal-General Department

   (Marked: MTR Academy)

   Address:		MTR Headquarters Building Telford Plaza, Kowloon Bay Kowloon, Hong Kong
   Email:		PDPO@mtr.com.hk

10. Retention of Data

    
    
    

    We will keep your personal data for as long as necessary to fulfil the purpose for which the data was collected. Personal data which is no longer required will be destroyed.

    
    
    

11. Future Amendments

    
    
    

    This personal information collection statement is subject to change. Any changes will be posted on this page.

December 2016